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Meeting Rooms, Creative Spaces, and Study Rooms

Our library offers versatile spaces to meet your needs, including large community rooms, conference areas, and private study rooms. Reserve the ideal setting for your next meeting or activity.

 
Meeting Rooms: Community and Conference Rooms

Large-capacity community rooms and small-capacity conference rooms are available at the Central, DeQuincy, Iowa, Moss Bluff, Sulphur, Vinton, and Westlake branches.

Policy

According to library policy, non-library-sponsored meetings, events, and programs must be free and open to the public. All meetings and programs should be for non-commercial purposes, such as staff training or informational presentations on public interest issues.

Sales presentations and point-of-purchase sales are not allowed. Additionally, there can be no admission charges, collections (except for regular club dues), or other monetary exchanges associated with any meeting room use.

Library meeting room facilities cannot be booked by private individuals seeking to conduct regularly scheduled transactions in lieu of renting office space. View the library's Guidelines and Policy, the Reserving a Room guide, or refer to the relevant Room Brochures below. 

Who can use rooms?
Clubs, organizations, committees, businesses, and individuals may use the meeting rooms for charitable, educational, recreational, or religious purposes (excluding worship services) aligned with the library's mission.

Businesses and groups may use the rooms for non-commercial activities like staff training or informational presentations, but not for sales or transactions.

No admission charges, collections (except club dues), or money exchanges are allowed. Private individuals cannot reserve rooms for regular transactions or office space.

Private events, like weddings or baby showers, are not permitted.
Ways to reserve a room
Complete this online Reservation Request form.
OR
Request use via the library's mobile app.
OR
Contact or visit a branch for assistance.
Instant reservation?
Reservation requests are not confirmed until approved by library staff.

NOTE: A valid email address is required to receive confirmation messages.
Is there a fee?
No, there is no fee to use the community, conference, or study rooms at the library.
When may I reserve a room?
There is a 24-hour limit on requesting use. Use requests cannot be submitted any closer than 24 hours before a reservation start time.

Please visit or contact the library for availability for less than 24-hour (aka same day) use.

Reservations can be made up to six months in advance.

To ensure fair usage, no more than 36 meetings per year may be scheduled by any one group.

Reservations are on a first-come, first-served basis.

NOTE: Library programs and events take priority when scheduling meeting rooms.

Requests must be made at least 24 hours in advance. For same-day use, please visit or contact the library for availability.
Maximum number of uses
To ensure fair usage, no more than thirty-six (36) meetings per year may be scheduled by any one group.
Entering rooms early
No. Setup and cleanup time should be included in your room reservation. Please include the total time you need access to the room when making your reservation.
Is my meeting private?
No. Non-library-sponsored meetings must be open to the public and cannot be restricted to the sponsoring organization's members. Any member of the public may enter and participate in the meeting.

Library staff may monitor meetings to ensure compliance with rules and regulations.
Promoting your meeting
Publicity is the responsibility of the group or organization holding the meeting.

The library does not endorse or sponsor a group or the organization’s policy or beliefs.

Every reasonable effort should be made that the organization’s publicity does not give the impression that the library is a sponsor or endorses the group or organization's beliefs.

The name and address of the library may not be used as the official address or headquarters of any organization.
Late or a no-show
A group may forfeit its reservation if it does not arrive within 30 minutes of the scheduled time.
Cancellations must be made at least 24 hours in advance.
Moving furniture
Groups may adjust the room setup by moving furniture within the room, but it must be returned to its original arrangement after the meeting.

NOTE: Some rooms have fixed setups and are available only as is. Please check the Room Brochures section or ask branch staff for more information.

All furniture must be returned to its original configuration, and the room should be left as it was found.

Failure to comply may result in loss of room reservation privileges. Diagrams of the original setup are posted in each room.

The Library Board of Control is the final authority on meeting room use.
Bringing own equipment
Certain equipment is available in community or conference rooms, though availability may vary by location. This can include projectors, screens, podiums, DVD players, and easels.

For equipment needs, please check with branch staff.

Some branches offer checkouts for cables and devices, such as laptops.

Cables and Other Equipment:
Users must provide their own devices (e.g., laptops, tablets) and accessories (e.g., VGA/HDMI cables, red laser pointers).

At the Central Branch, visit the Help Desk on the first floor to borrow cables. Central also offers laptop checkouts from the laptop kiosk for use within the building, including in the DeBakey and Thielen Rooms.

For Mac or iOS devices, please bring your USB adapter. Laptops, devices, and hotspots may also be available for checkout.
Check in & Check Out Procedures
Please check in and check out at the front desk of your local library branch. At the Central Branch, please do both at the Reference Desk located in the center of the main floor.

Staff can verify and check out equipment or assist with other requests.

Need a copy of the policy?
You can print a copy or pick one up at any of our branches. Please review the information below before requesting to use the rooms.
Meeting Room Policy
Types of Facilities
We offer community rooms with capacities ranging from 11 to 100 and conference rooms for 6 to 10 people. To reserve these rooms, please complete the online Reservation Request form.

For Individual and Small Group Study Rooms (1 to 5 people), please contact staff at the Central Branch, Moss Bluff Branch, Sulphur Regional Branch, or Vinton Branch for details on availability.

NOTE: The library reserves the right to relocate a reservation to a more appropriately sized room.
Branch Contact Info
Central Branch
(337) 721-7116
M-Th: 9a - 8p; F: 9a - 6p
Sa: 9a - 5p; Su: 1p - 5p

DeQuincy Branch
(337) 721-7087 or (337) 786-4213
M-F: 9a - 6p

Iowa Branch
(337) 721-7101
M-F: 9a - 6p

Moss Bluff Branch
(337) 721-7128
M-Th: 9a - 8p; F: 9a - 6p
Sa: 9a - 5p; Su: 1p - 5p

Sulphur Regional Branch
(337) 721-7138
M-Th: 9a - 8p; F: 9a - 6p
Sa: 9a - 5p; Su: 1p - 5p

Vinton Branch
(337) 721-7095
M-F: 9a - 6p

Westlake Branch
(337) 721-7113
M-F: 9a - 6p
Room Brochures
Central Branch
Room brochure

DeQuincy Branch
Room brochure

Iowa Branch
Room brochure

Moss Bluff Branch
Room brochure

Sulphur Regional Branch
Room brochure

Vinton Branch
Room brochure

Westlake Branch
Room brochure
Library Card & PIN Option
Purpose of Library Card and PIN on reservation form
Adding your library card number on the Room Request Form is optional. After submitting, you'll receive a confirmation email with your reservation reference number and a link to the View/Manage Reservations portal.

You can get an update on the status of your reservation by calling or visiting https://calcasieulibrary.org/myreservations and entering your reservation reference number (od9sqf) and last name.

Using your library card with each request lets you view and manage all reservations in the Manage Reservation portal. Without it, you can only manage a specific reservation.

Submit Room Request / View Reservations

**View your past or current reservations.
Refer to the Library Card & PIN Option above for details.

Creative Spaces and Study Rooms


Create & Make logo









Create & Make Space
A bookable space for users to learn, craft, or enjoy hobbies.
We offer spaces at the Central Branch and DeQuincy Branch. Equipment and activities were selected based on a 2023 patron survey. Start exploring!

study rooms at Central Branch


Study Rooms
These rooms are available at the Central, DeQuincy, Iowa, Moss Bluff, Sulphur Regional, and Vinton branches. Capacity: 2–6. Available on a first-come basis. Ask staff for assistance.