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Meeting rooms, conference rooms, and study rooms are currently unavailable.

USING THE MEETING AND CONFERENCE ROOMS

POLICY

  • Abide by the policy that all meetings and programs are for non-commercial purposes; i.e. staff training, informational presentations on issues of public interest, etc.
  • No sales presentations, point-of purchase sales, etc.
  • Abide by the policy that no admission charge, collections (except for regular club dues), or other moneyexchanging activities may be attached to any meeting room use.
  • Abide by the policy that Library meeting room facilities cannot be booked by private individuals who seek to conduct regularly scheduled transactions at the library in lieu of renting office space.
  • Abide by the library's room use policy. 
Who Can Use Rooms (Purpose)
Clubs, organizations, committees, governing bodies, individuals and businesses may use the meeting rooms for charitable, civic, cultural, informational, educational, recreational and religious purposes (exception: no worship services) in keeping with the mission of the library.

Businesses and groups may use the meeting room for non-commercial purposes: staff training, informational presentations on issues of public interest, etc., but not for sales presentations, point-of-purchase sales, etc.

No admission charge, collections (except for regular club dues), or other money-exchanging activities may be attached to any meeting room use.

Private individuals seeking to conduct regularly scheduled transactions at the library in lieu of renting office space may not reserve meeting rooms.

Private parties or functions, such as wedding or baby showers or family reunions, are not permitted.
Ways to Reserve a Room
Via this website using the online Reservation Request form.

By phone, please call 337-721-7147.

In person, library staff at any facility will help you make an online reservation
All rooms are currently closed to the public.
Instant reservation?
Reservation requests are not final until approved by library personnel.

A valid email address is required for confirmation messages.
Is there a Fee?
No.
Use of Library meeting rooms is free of charge.
When may I Reserve a Room?
Reservations may be made up to six months in advance.

Reservations are made on a first-come, first-serve basis.
However, library programs have first priority in scheduling use of the meeting facilities.

There is a 24-hour limit on requesting use. Use requests cannot be submitted any closer than 24 hours before a reservation start time.

Please visit or contact the library for availability and confirmation on reservations that are less than 24 hours away.
Maximum number of uses
No more than 36 meetings per year may be scheduled for any one group, in order to prohibit any one group from dominating the use of the meeting room.
Entering rooms early
No.

Setup and clean up time should be included in your group’s room reservation.

Please include the entire time you will need access to the room in your reservation.
Is my meeting private
No.

Non-library sponsored meetings must be open to the public at large and may not be restricted to the membership of the sponsoring organization. This means that any member of the public that sees a meeting taking place may enter and participate in the meeting.

Meetings may be monitored by staff for compliance with rules and regulations.
Promoting your meeting
Publicity is the responsibility of the group or organization holding the meeting.

The library does not endorse or sponsor a group or the organization’s policy or beliefs.

Every reasonable effort should be made that the organization’s publicity does not give the impression that the library is a sponsor or endorses the group or organization's beliefs.

The name and address of the library may not be used as the official address or headquarters of any organization.
Late or a no-show
After 30 minutes, a group may forfeit its reservation if it fails to appear as scheduled.

Groups must notify the library of cancellation 24 hours in advance of meeting date.
Moving furniture
Yes, groups may make physical changes in room set-up, however, there are certain rooms that cannot be rearranged and are available only as is.

See Meeting Room brochure for room details.

After each meeting, all furniture must be returned to its original arrangement and the room left in the condition in which it was found.

Failure to do so will result in revocation of room reservation privileges.

Diagrams of the original room configuration are posted in each room.

Note that the Library Board of Control shall be the final authority concerning any groups’ use of the meeting facilities.
Meeting Room brochure
Bringing own equipment
Certain equipment is available in the meeting rooms.
These include projectors, screens, podium, DVD players, and easels.

If equipment is needed, check with branch staff.

Some branches do checkout cables and devices such as laptops.

CABLES AND OTHER EQUIPMENT
Meeting Room users must supply their own device (this includes laptop), VGA/HDMI cable, and any presentation accessories such as a presenter red laser.

For Central Library users, check with the Help Desk on the first floor to check out cables.

Patrons can also checkout a laptop from Central's laptop kiosk to use within the building; this includes use in the meeting room and conference room on the second floor.)

For MAC or iOS devices, please bring your USB adapter.

Laptops, devices and hotspots may be available for checkout.
Check in & Check Out Procedures
Basics
Please check in and check out at the front desk at your local library branch.

Central Library users: Please check in and check out at the Help Desk, located on the first floor.

Staff can verify needed equipment, check out equipment, or assist with any other needs.

Need a copy of the new policy?
You may print your own copy, or pick up a copy at one of our branches.

Please read the information below before requesting the use of rooms.
Meeting Room Policy

TYPES OF FACILITIES

  • We offer large accommodations with a capacity from 24 to 100 and small accommodations with a capacity from 8 to 10.
    • Use Reserve Rooms link below to request use.
  • Individual and Small Group Study Rooms or Reading Rooms - capacity various within branch

  • The Studio, located in the Central Library may be reserved with the Central Library staff (337-721-7116) or our Meeting Room Specialist in our Administrative Office (337-721-7147).


Reserve Rooms

Manage Reservations

Limited to reservations made through Reserve Rooms software.

The Calcasieu Parish Public Library serves all the people who live in the parish with materials, information, and services through a network of branches that are conveniently located and easy to use. The Library strives to help people make informed decisions, enjoy their free time, and continue learning all of their lives. The Library Board and Staff are committed to providing high-quality, cost-effective, equitable service that meets the needs of all parish residents.